Terms & Conditions

Fair Processing Notice – The Consortium program of training.

 

The States of Guernsey (SoG) has commissioned discrimination training to provide Guernsey employers and service providers with a series of quality training sessions. The training will be delivered at the Guernsey Institute by the Consortium.

The Consortium is made up of several organizations; The Guernsey Institute (part of the Committee for Education Sports and Culture), Walkers, GET, Focus HR, Equality Guernsey.

The Consortium has developed a series of clear and effective training modules available both face to face presented at the PRCPA and as online modules. In line with Guernsey's upcoming new Discrimination Legislation. 

The Data Controller for all personal data processed as part of the training is The Committee for Education, Sport & Culture.

Mandate and Key Objectives

The following free courses are available as part of the programme of training:

Course 1: Foundation course

Course 2: An introduction to the new Discrimination Ordinance

Course 3: Employers’ responsibilities

Course 4: Service providers’ responsibilities

Course 5: Accessibility and reasonable adjustments

 

1. The Data Protection Law

The controller acknowledges its obligations as per the Data Protection (Bailiwick of Guernsey) Law, 2017 (‘the Data Protection Law’) which provides a number of requirements in terms of processing activities involving personal data. The controller further acknowledges the general principles of processing as well as the rights of a data subject; more information in relation to these can be found by visiting www.gov.gg/DP. 

 

2. Information to be given to Data Subjects

Schedule 3 of the Data Protection Law outlines information that must be given to data subjects before or at the time the personal data is collected from the data subject. This information is summarised as per the following:

The identity and contact details of the controller and data protection team:

Please refer to section 3 of this notice.

 

Whether any of the personal data is special category data:

No data collected as part of the training is special category data, as defined by the Data Protection Law. Booking the training will collect the following information from participants:

 

Basic personal data:

-              Name

-              Email address

-              Mobile number

The source of the personal data:

All of the personal data has been collected directly from the participants. None of the personal data processed for this purpose has been collected from a publicly available source.

 

The purposes and the legal basis of the processing:

Data is only collected from course participants for the purposes of delivering training. The lawful basis for the processing activities in relation to this scheme is:

The Data Protection Law, Schedule 2, Part 1, Condition 2: The processing is necessary for the conclusion or performance of a contract to which the data subject is party

The recipients or categories of recipients of the personal data, if any:

Data subjects wishing to undertake training will be asked to book onto the training courses using a third-party booking provider, EventBrite.  For more information about how EventBrite looks after personal data, please see their Privacy Policy. EventBrite will pass any registration information provided to them to the Controller.

 

Personal data transferred to an authorised or an unauthorised jurisdiction:

As Eventbrite is a global company, they may need to transfer your personal data outside of the outside the EEA, Switzerland and the UK which have no data protection laws or laws that are less strict compared with those in Europe.

Whenever EventBrite transfers personal data outside of the EEA, Switzerland or the UK, they take legally required steps to make sure that appropriate safeguards are in place to protect your personal data. This includes the use of Standard Contractual Clauses issued pursuant to Commission Implementing Decision (EU) 2021/914 of June 4, 2021 of the European Parliament and of the Council. You can find Eventbrite's pre-signed Standard Contractual Clauses and additional information in the Organiser Data Processing Agreement.

The period for which the personal data is expected to be stored:

The training scheme will run from 1st October 2022 to 31st March 2023. After this date, all personal data held will be destroyed.

The data subject rights under sections 14 to 24:

For more information in relation to the data subject rights, please visit www.gov.gg/DP.

 

The right to complain to the Authority:

Please refer to section 3 of this notice.

 

Decisions made based on automated processing:

No processing decisions will be made based on automated processing.

 

3. Contact Details

The Data Controller is The Committee for Education, Sport & Culture and their details are as follows:

The Committee for Education, Sport & Culture

Tel: 01481 227000

Email:  [email protected]

 

Training will be delivered by Consortium (The Guernsey Institute). Any queries about the course should be directed to:

Antonia [email protected]

Tel: 01481 225700

 

The contact details for the Data Protection Officer for Education, Sport and Culture are as follows:

Data Protection Officer for ESC

Email: [email protected]

Tel: 01481 220012

 

The contact details for the Data Protection Authority are as follows:

The Data Protection Authority

St Martin's House, Le Bordage St Peter Port, GY1 1BR.

Email: [email protected]